Any change of status is made in accordance with policies established by the Academic Standards and Policies Committee. Decisions on student academic status will be made at the end of the Fall and Spring Semesters, and at the end of the Summer Session.

 

Requirements for Good Academic Standing – A student is in Good Standing as long as that individual maintains a 2.0 GPA (first semester freshman 1.75) and earns sufficient hours toward the degree each academic year and within a specified time limit.  This is known as Satisfactory Academic Progress.

 

Satisfactory Academic Progress (SAP) policies are applied to determine two kinds of eligibility:

1. Eligibility for continued enrollment at Eureka College, and
2. Eligibility for Title IV federal financial aid.

Eligibility for other activities may also depend upon a student making Satisfactory Academic Progress.

 

Satisfactory Academic Progress is measured by three standards:

1. Qualitative Standard – minimum 2.0 GPA
2. Quantitative Standard – must pass 66.667% of classes attempted each semester
3. Maximum Timeframe – must complete degree within 150% of the program length measured in semester hours

Qualitative Standard – All students must maintain a cumulative grade point average of 2.00. Students in their first semester of enrollment at Eureka College must earn a grade point average of at least 1.75, but must maintain a 2.00 in all following semesters.

The grade points are assigned to each letter grade as follows:

Grade                     Grade Points/Semester Hour

A                             4.00

A-                            3.67

B+                           3.33

B                              3.00

B-                            2.67

C+                            2.33

C                              2.00

C-                            1.67

D+                           1.33

D                             1.00

D-                            0.67

F                              0.00

W                            0.00

I                               0.00

total grade points earned  total semester hours attempted = GPA*

*only Eureka College coursework is considered in GPA & Qualitative SAP

Failure to maintain the Qualitative Standard results in the loss of eligibility of Title IV aid and loss of eligibility to continue enrollment at Eureka College. NCAA Division III eligibility also requires the student-athlete to be meeting the Qualitative Standard.

 

Quantitative Standard – All students must earn at least 66.667% of the cumulative semester hours they have registered for after each semester of enrollment.

Failure to maintain the Quantitative Standard results in the loss of eligibility for Title IV aid, but not in eligibility to continue enrollment at Eureka College.  

 

Maximum Timeframe – All students must complete their degrees within 150% of the program length, measured in semester hours. The bachelor’s degree at Eureka College requires 120 semester hours, so students must finish their degree within 180 credit hours.

Failure to maintain the Maximum Timeframe standard results in the loss of eligibility for Title IV aid, but not in eligibility to continue enrollment at Eureka College.  

 

Satisfactory Academic Progress will be evaluated three times per year - at the end of the Fall Semester, Spring Semester, and Summer Session.

Withdrawals, Incompletes, Repetitions, and Remedial Courses

• Transfer credits accepted by Eureka College are included in:
  • Calculation of the cumulative hours attempted and earned in the Quantitative Standard of Satisfactory Academic Progress
  • Calculation of the maximum timeframe to completion
• Incomplete and Withdrawn Credits:
  • Included as attempted hours when assessing if the student meets the Quantitative Standard
  • Not included in the calculation of the cumulative GPA for the Qualitative Standard of SAP
  • If an incomplete grade is updated, it will then be included in GPA calculation

• Remedial courses (ENG095R and MAT095R) are not included SAP considerations
• Repeated Courses:
  • Most recent grade is used to calculate GPA
  • All attempts are included to assess Quantitative Standard

Changing of Major/Program

• Change of Major will still require students to meet the Maximum Timeframe standard
• All coursework taken will continue to be counted in the Qualitative and Quantitative Standards outlined above
• Student’s SAP status will transfer from program to program

Academic Warning

• Definition
  • Students whose cumulative GPA falls below 2.00 (1.75 for first semester students) but is at or above 0.50
• Solution
  • Must end the warning semester with a semester GPA of 2.00, or be subject to Academic Dismissal
  • If the student’s cumulative GPA does not also raise to a 2.00, they will be placed on Academic Probation (below)
• Limitations for those in Academic Warning
  • May not participate in NCAA Division III athletics as per their bylaws
  • May not participate in co-curricular activities
  • May not take more than 12 credit hours per semester if GPA is below 1.00 (must also have an Academic Success Agreement on file with the Registrar’s Office)

Academic Probation

• Definition
  • Students with a semester GPA of 2.00 or higher but a cumulative GPA below 2.00
• Solution
  • Must end the warning semester with a cumulative GPA of 2.00 or will face Academic Dismissal (below)
• Limitations for those in Academic Warning
  • Same as Academic Warning (above)

Academic Dismissal

• Circumstances for Academic Dismissal
  • Cumulative GPA falls below 0.50
  • Students on Academic Warning who fail to earn a 2.00 semester GPA
  • Students on Academic Probation who fail to raise their cumulative GPA to 2.00
• Readmission Applications
  • Will be considered after a period of at least one academic year
  • Subject to approval by the Academic Standards and Policies Committee.

Financial Aid Warning, Probation and Suspension

• Financial Aid Warning
  • Failing to meet the Qualitative and/or Quantitative Standard of Satisfactory Academic Progress (above) for the next semester of enrollment
• Financial Aid Suspension
  • Failing to meet the standards by the end of the warning semester
  • Eligibility for Title IV federal and/or state aid will be lost
  • Students have the Right to Appeal - successful appeals will restore financial aid eligibility for 1 semester for students to get into Good Standing

Appeals (SAP)

• Academic Appeals* (Academic Standards and Policies Committee**)
  • Consider appeals from students who are not meeting the Qualitative Standard of SAP
  • Student must submit an Academic Appeal Form to the Registrar, who will send the appeal to the Academic Standards and Policies Committee
  • Committee will determine the student's continued eligibility for enrollment at Eureka College even though the student is not meeting the SAP standards
  • Appeals may be granted only in special situations such as serious injury, illness, the death of a relative, etc.

 *Students cannot appeal the academic status of Academic Warning or Academic Probation, but may appeal an Academic Dismissal. Students who successfully appeal their Academic Dismissal but fail to meet SAP standards in the next semester of enrollment are not permitted further appeal.

**The Academic Standards and Policies Committee meets in early January to hear appeals from the Fall Semester, in late May to hear appeals from the Spring Semester, and in early August to hear appeals from the Summer Session.

 

• Financial Aid Suspension Appeals
  • Student must be on Financial Aid Suspension
  • Student may appeal in writing to the Director of Financial Aid for reinstatement of eligibility
  • Appeals may be granted only in special situations, such as the death of a relative, an injury or illness of the student, etc.
  • The student must explain in writing:

1. The circumstance that interrupted their ability to perform academically
2. What has changed in the student’s situation that will allow the student to demonstrate SAP during the next semester

 

• If an appeal is granted:
  • Student is placed on Financial Aid Probation and financial aid is restored for 1 semester for the student to get into Good Standing
  • If at the end of the probation semester, a student does not regain Good Standing, they will lose their Title IX aid and will be placed on Financial Aid Suspension*

 *Second appeals to a Financial Aid Suspension are only considered if the student’s second appeal reason is different from the first reason. A student may not appeal a Financial Aid Suspension more than two times.